Grant and Contract Billing Specialist

Admin · Santa Cruz, California
Department Admin
Employment Type Full-Time
Minimum Experience Mid-level
Compensation $30.74 - $32.28 hourly

Grant and Contract Billing Specialist 


Housing Matters partners with individuals and families to create pathways out of their homelessness into permanent housing. Housing Matters is a leader in working to end homelessness – and we want you to be part of our team. Housing Matters is looking for individuals eager to make a difference and enthusiastically commit to joining in our vision that homelessness in Santa Cruz County should be rare, brief, and non-recurring.

As part of the Housing Matters financial compliance team, the Grant and Contract Billing Specialist provides expertise in creating invoices and tracking payments related to government grants and other contracts. This position reports to the Accounting Officer and will work closely with the Contract Analyst.

Typical Job Duties

  • Maintain complete and accurate files for assigned contracts, staying current with program and contract changes
  • Understand financial requirements of assigned contracts, and ensure functions are completed following applicable federal, state, and county guidelines, including expense eligibility and appropriate documentation
  • Coordinate coding of expenditures related to assigned contracts
  • Coordinate with program staff to complete all non-financial contract reports, ensuring assigned contracts are submitted on time
  • Work with program staff to review ongoing budget to actual reports and manage adjustments and corrections in preparing monthly invoicing
  • Prepare and send invoices and all required reports to assigned agencies
  • Assist with contract and revenue tracking to ensure the revenue and expenses booked in the general ledger are in the proper periods and assigned contracts are not overbilled
  • Effectively communicate with varying levels of staff, including grantors/funders, responding promptly to all requests and inquiries
  • Assist with external agency and financial audits as needed
  • Support accounting department as needed
  • Other duties as assigned.

Employment Standards

Knowledge of:

  • Grant and contract budgeting and compliance
  • Contract terms and conditions
  • General accounting principles, practices, and procedures
  • Proficient in Microsoft Office applications such as Excel and Word
  • Experience with Sage Intacct is a plus

Ability To

  • Demonstrate strong written and verbal communication
  • Analyze and summarize complex text and instructions
  • Display strong strategic and analytical skills and creative problem-solving
  • Display strong organization skills and pay attention to
  • Maintain accurate records and
  • Ability to thrive in a fast-paced environment that often requires managing multiple deadlines and responding to deadlines with short lead times
  • Handle sensitive information effectively and confidentially
  • Enjoys working independently and collaborating with team members
  • Represent the agency to persons outside the organization and interact with all staff professionally, courteously, tactfully, and in a culturally sensitive manner


Training and Experience

  • BA/BS degree Preferred. We will consider other applicable education, training, and experience.
  • Two or more years of relevant experience in financial procedures and budgeting related to government grants and contracts

Hours and Pay

$30.74 - $32.28 hourly

Payment placement is dependent upon documented education, training and experience. 

This is a full-time, benefited, nonexempt position. Occasional evenings and weekends may be required. Health Insurance and PTO benefits begin after a 30-day introductory period.

Thank You

Your application was submitted successfully.

  • Location
    Santa Cruz, California
  • Department
  • Employment Type
  • Minimum Experience
  • Compensation
    $30.74 - $32.28 hourly